Automatic Creation & Management of Purchase Orders
Streamlining Purchase Order Processes with RPA Automation
Key Solution: Robotic Process Automation (RPA)
Challenge
Complex Manual Processes: Creating purchase orders (POs) manually is complicated and cumbersome, especially when dealing with numerous products and inconsistent order information.
Delays and Backlogs: The inefficiencies inherent in manual order creation and management often lead to delays and a backlog of orders, impacting the order-to-delivery cycle.
Solutions – Automation Workflow
RPA automates the entire purchase order process.
Before Implementation:
- Manual creation of POs is complicated and labour-intensive, particularly with inconsistent data.
- Data must be manually pulled from independent systems, increasing the risk of errors.
- Approvals are sought manually, causing delays in the PO generation process.
- Manual validation is prone to errors, including duplicate orders and incorrect settlements.
After Implementation:
- Fully automated process that streamlines PO creation and management.
- RPA automatically pulls and consolidates data from multiple systems.
- Automated approval requests are triggered seamlessly by the RPA bot.
- Automated validation ensures orders are accurate and free from duplicates.
Impact
100% Accuracy
80% Efficiency
50% Faster Time-to-Delivery